At a recent conference, I heard a CMO say that
what she liked best about her customer satisfaction vendor was that she
got a list of open-ended comments every day. It made her feel like she
had her finger on the pulse of what her clients were thinking and
saying and feeling. Her vendor would lump comments in to positive or
negative buckets for her, so she felt like she’d have an early warning
sign if the tide started to shift against her company.
Like most things in life, getting value out of
open-ended comments is unfortunately a bit more complicated than that.
You need to be able to take customer comments in the right context—not
giving too much oil to the squeaky wheel, not ignoring the people who
are mostly happy except for a few small issues that can and should be
addressed just because they don’t complain loudly enough.
A comment by itself is just a loud voice. We want to hear that voice, but we want to hear it in context.
1. How satisfied and how likely to buy are the
people leaving those comments? You might get a cluster of comments
complaining about prices, but when you crosscheck the comments with the
satisfaction scores, you see that all the people who are complaining
about prices are likely to buy anyway. Should you be scrambling to
change prices in that case?
You might get another cluster of comments with
mild complaints about fulfillment, only to find out when you
cross-reference their comment with their likely future behaviors that
this particular complaint is actually keeping people from coming back.
Which of those two issues should be top on your agenda?
2. Let comments shed light on things you already
know are a problem, but don’t let them decide what the priorities
should be. Just looking at comments is not a scientific way to
determine what the real issues are. But comments can help you hone in
on things that your scientific surveys have already identified as
problems.
The key here is to be able to weight voice of
customer. Every customer is important, but not every customer’s voice
should be equal when you’re making business decisions. You have to have
a way to make what you learn in open-ended comments actionable, and
using customer satisfaction to analyze and group open-ended comments
can help you do that.